Editing Application Letters
To make a great impression, your letter needs to be free of careless errors. Misspelled names, missing end punctuation, or sloppy design could derail an otherwise great letter. The following editing activities will help you create a neat and clean final version of your letter.
Editing Special Parts of a Letter
When checking a business letter for punctuation, pay special attention to addresses, dates, the salutation, and the closing.
Use a comma . . .
- between a city and a state in an address: Phoenix, Arizona
- between the day of the month and the year in a date: May 7, 2016
- after the closing: Sincerely, Yours truly,
Use a colon . . .
- after the salutation: Dear Mr. Abrams: Dear Ms. Rodriguez:
When checking for capitalization, pay special attention to the salutation and closing.
Capitalize . . .
- the word “Dear” in the salutation: Dear Senator Ainsley:
- the first word in the closing: Yours truly, Sincerely,
- first and last names, titles, months, and addresses: Mrs. Daly
Edit for punctuation and capitalization.
Edit the following parts of business letters for punctuation and capitalization. The first one has been done for you.